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Attendance Codes 

EXPLANATION OF ATTENDANCE CODES:  An absence that has not been cleared by parents changes to “CUT” if not cleared within 48 hours.


School-related activity (Field trips, Leadership, Vocal and Instrumental Music, Theater, Dance, Sports)


Student was meeting with their AP or Counselor


Absence that was not cleared within 48 hours


Class not in session


Early dismissal excused (illness, court, funeral, school activity, etc.)


Early dismissal unexcused (early dismissal due to personal reason)


Excused tardy


Excused absence (funeral, court appearance, college visit, etc.)


Home hospital complete HHN Home hospital incomplete


Absence due to illness or a medical appointment


In-house suspension


Independent study complete


Independent study incomplete


Present in class before suspension




Tardy (tardy due to personal reason not excused per State Ed Code)


Unexcused absence (personal absence not excused per State Ed Code)


Verified present (Student was present for only one period)


Verified tardy (Student was present for only one period, and was marked tardy or excused tardy)


More than 30 minutes tardy (cannot be marked by teachers – let attendance office know).

Attendance Office

Monte Vista Attendance Policy

Please follow the process even during Remote Learning.

Remember, it is the responsibility of the parent/guardian to correct all absences with the attendance office within two (2) school days. Failure to do so will result in a CUT for each absence.

Students and their parents are responsible to report individual attendance within 48 hours. Please review the attendance policy and adhere to the rules and regulations. It is the policy of SRVUSD that regular attendance and classroom participation are essential to a good education. Therefore, students shall attend and be punctual to all classes and activities to which they are assigned. If a student does not attend class and has not received teacher approval to be working elsewhere, the absence is considered a cut. It is the responsibility of the parent to verify all absences.


Parent/Guardian responsibilities for student absence
A parent/guardian must call the Attendance Office to clear an absence.  Please include the following information and call within 48 hours:

  1. student’s legal first and last name (spell last name) -- no nicknames, please
  2. student’s grade level
  3. reason for student’s absence
  4. date(s) of absence
  5. time of absence if it is a partial day absence
  6. your name and relationship

If you need to call out a student in the middle of the day please call the attendance office ahead of time, up to 9:00 a.m. Your student must then come to the attendance windows before school, at brunch, or lunch to obtain an off-campus pass based on the information you leave on the attendance line.


Attendance Office 

Attendance Office responsibility for recording student absence. 
Upon receiving phone call from Parent/Guardian, the Attendance Office will:

  1. record all calls accurately and assign attendance code (see below)
  2. create off campus pass for partial day absence
  3. record student tardies through attendance window and online program


A - G - Eva Bruckner           925-552-2890
H - O - Nina Gellerman       925-552-2806
P - Z - Jennifer Kindle         925-552-2817
Attendance Fax                    925-743-1744


Student responsibility for an absence includes

  1. Pick up off campus pass from attendance window prior to class starting.
  2. Show the pass to the teacher before class starts and then leave class at the designated time, sign out at the attendance window before leaving campus. 
  3. Do not leave classroom without a pass.
  4. During on-campus learning, student must sign in/out in the Attendance Office.
  5. If a student leaves campus without signing out in the attendance office, it is considered a CUT.
  6. Make up any assignments per class policy.



Monte Vista High School is a closed campus per SRVUSD Board Policy and therefore students MAY NOT leave the campus during lunchtime. Leaving campus without signing out and a parent call is considered a CUT and recorded in attendance.

A doctor’s note is required as proof of absence for a medical appointment. The note may be faxed directly from the doctor’s office to attendance 925-743-1744.

An absence that has not been cleared by parents changes to “CUT” if not cleared within 48 hours.

All absences, partial or full day, must be cleared within 48 hours of return to school or they will automatically be considered a CUT.


EXCUSED Absences
1. Illness
2. Medical appointments (with a note from doctor’s office)
3. Funeral services (immediate family)
4. Approved, school-related activities
5. Court appearances (with a note from the court)
6. Observation of religious holiday
7. Employment conference requested by a parent/guardian
8. Family emergency
9. Pre-Informed Absences (5 days or more with completed contract)
10. College visits/tours with a note.


Students should work in concert with their teachers to complete all make-up work within a timely and reasonable manner, commensurate with the length of their absence.

Trips or other anticipated absences may be issued a pre-informed contract signed by the parent and teachers and returned to the attendance office. Independent Study is not available for more than ten consecutive school days without approval from an administrator. Independent study contracts must be picked up in the attendance office and given to the teacher 5 school days prior to a planned absence of 5 or more days. If the contract is not completed with assignments in the time allocated, the absence will be unexcused.


Unexcused Absences include:
Personal/personal business

Out of town/vacations
Non-school related sport events/competitions/tournaments
Car trouble/traffic/carpool issues
Excessive illnesses without a doctor's note
Medical appointments (video or in-person) without doctor's note


1. Cutting/leaving class without permission.
2. Forged phone call or no phone call from parent prior to student leaving campus.
3. Failure to sign in or out of school prior to leaving campus.
4. Failure to clear absence within 48 hours of returning to school.


Repeated offenses may require a parent contact. No make-up of class work is allowed for these reasons.

In addition to the following “drop” procedure students can receive disciplinary action due to cutting classes including work detail, Saturday School, and suspension. This policy is in effect for each semester.

Home teaching: is available for extended illnesses. Contact the attendance office.


Parent Contacted by Teacher
Parent Contact/Conference
Possible loss of credit


Students are expected to be present in the classroom when the bell rings. An unexcused tardy is defined as being late to class without written notification from a staff member, and cannot be cleared. This policy is in effect for each semester.

1. Verbal warning by teacher
2. Written notice to student/parent by teacher
3. Monday school
4. Suspension/parent contact/contract established



A-G Absence:  
Eva Bruckner 

H-O Absence:  
Nina Gellerman 


P-Z Absence: 
Jennifer Kindle 


Office hours are 7:30am to 4pm on school days.  Please report all  absences by 9:00 a.m. to be cleared before the automated phone call home at 10am. 

Please see the Student Handbook for the complete attendance policy.